Booking guides, agreements & payments

The person whose signature appears on this booking, known as "Client," agrees that Galveston Photo Booth Rentals ("Company") will provide photo booth services to the best of its abilities in the manner described in this agreement. This is a binding contract which incorporates the entire understanding of the parties; any modifications must be in writing and signed by both parties.

Service period

Company agrees to keep the photo booth operational for at least 80% of the booked period; occasionally operations may be interrupted for maintenance.

Payment

To hold your date, full payment is due upon signing. Card payments include the card processor's fee, passed through at cost (about 3%). Client is liable for any overage of the booked time at the event, billed in one-hour increments. Client agrees to pay a $150 fee for any returned check.

Changes and cancellations

Any request for a date, time or location change must be made in writing at least sixty (60) days before the original event date and is subject to availability and a new booking. If there is no availability for the alternate date, time or location, 50% of the contract is refunded, less the card processing fee, and no services are provided. Any cancellation less than sixty days before the event forfeits all payments received.

Parking

Client provides parking for Company's vehicle near the venue, including any permit or pass needed, before the event date.

Access, space and power

Client arranges a level, solid space of at least 15' by 15' for the photo booth and ensures access is possible. A booth may be placed outdoors only if protected from the weather. Client provides power to the booth: 110V, 10 amps, 3-prong outlet.

WiFi

Social media and online gallery features require a venue internet connection of at least 10 Mb. Company is not responsible for reduced sharing features when venue internet falls below that.

Online gallery

On receiving the download link, Client accepts responsibility for archiving and protecting the photos. Company is not responsible for the lifespan of digital media provided.

Print design

Company designs the printout from Client-supplied logos, fonts and other elements, and provides a draft and one revision; additional revisions are billed at $150 per hour.

Model release

Company may use images produced with its photo booth under this agreement to promote the Company and for other good-faith business purposes, including publishing and displaying them publicly. CLIENT WARRANTS THAT IT HAS AUTHORITY TO AGREE TO THE USE OF THE LIKENESS OF ALL PERSONS IN THE IMAGES IN THIS MANNER AND SHALL INDEMNIFY THE COMPANY ACCORDINGLY.

Limitation of liability; waiver

UNDER NO CIRCUMSTANCES, EXCEPT AS OTHERWISE STATED IN THIS AGREEMENT, WILL THE COMPANY, ITS EMPLOYEES, MANAGERS, OFFICERS OR AGENTS BE LIABLE TO THE CLIENT FOR ANY LOSS OR DAMAGES OF ANY KIND (INCLUDING DIRECT, INDIRECT, ECONOMIC, EXEMPLARY, SPECIAL, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES) RELATED TO: (A) THE PHOTO BOOTH SERVICE; (B) ANY ACTION TAKEN IN CONNECTION WITH COPYRIGHT OR OTHER INTELLECTUAL PROPERTY, PUBLICITY, CONFIDENTIALITY, PROPERTY OR PRIVACY RIGHTS; (C) ANY ERRORS OR OMISSIONS IN THE SERVICE'S OPERATION; OR (D) ANY DAMAGE TO ANY USER'S DEVICE OR EQUIPMENT. IN NO EVENT WILL THE COMPANY BE LIABLE FOR LOSS, DAMAGE OR INJURY, INCLUDING DEATH OR PERSONAL INJURY. SOME STATES DO NOT ALLOW THESE EXCLUSIONS, SO THEY MAY NOT APPLY TO THE CLIENT. CLIENT AGREES TO DEFEND, INDEMNIFY AND HOLD THE COMPANY, ITS EMPLOYEES, MANAGERS, OFFICERS AND AGENTS HARMLESS FROM ANY CLAIMS, LIABILITY, DAMAGES, LOSSES AND EXPENSES, INCLUDING REASONABLE ATTORNEY'S FEES, ARISING OUT OF OR CONNECTED WITH THE ABOVE, INCLUDING THE MODEL RELEASE.

Miscellaneous

If Company cannot supply a working photo booth for at least 80% of the service period, Client is refunded a prorated amount based on service received; if no service is received, Company's maximum liability is the return of all payments. Before commencing any action, the parties will meet in a good-faith attempt to resolve differences, and failing that submit the dispute to a neutral mediator. The parties agree to the jurisdiction, venue and choice of law of the Company's principal place of business.

All sales are final

Client understands and agrees that all sales and service fees are final.

The rental includes the Audio Guest Book phone for up to 4 hours of use. Full payment is due at the time of booking unless otherwise agreed in writing. All bookings are non-refundable as of the date of booking.

Delivery and return

The phone is delivered and set up at the event by Company (or picked up if agreed). It must remain at the event location and be returned in the condition received.

Damages and replacement

Client is responsible for the equipment during the rental period. If the phone is damaged, lost or not returned, Client agrees to pay a $400 replacement fee in addition to the rental fee.

Audio files

Company delivers the recordings by secure email download link within 24 hours after the event. Client is responsible for downloading and storing the files; Company is not responsible for file loss after 14 days from delivery.

Liability

Company delivers the equipment in working condition. If a technical issue causes the Audio Guest Book to fail to record, Client receives a full refund of the rental fee and agrees that no further legal action may be pursued. Company is not liable for issues caused by misuse, power outages or internet interruptions at the venue.