Booking guide: Professional Photo Shoot

Thank you for booking with Galveston Photo Booth Rentals. This guide covers payment and refund terms, then collects the details we need to set up your booth exactly the way you want it. Questions at any point: call or text 832-303-9332, or email book@galvestonphotoboothrentals.com.

Payment and refund policy

Payment: your full balance is due at the time of booking.
Refunds: full refund (minus the card processing fee) if cancelled at least 30 days before the shoot. No refunds after that.
Weather: if the forecast makes an outdoor shoot unworkable, we reschedule once at no charge.

What's included

Street Shoot: 4 hours around Galveston for you and three friends, edited online gallery
The Real Deal: 6 hours with photographer, hair & makeup, stylist, digital and lighting techs, studio, food & beverage and on-site Photoshop
Advertising-ready images from The Real Deal

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Your package

Which package did you book? *

Your details

First name *

Last name *

Email *

Phone *

Company name

Event type *

Your event

Event date *

How many guests do you expect? *A number or your best guess. "Not sure yet" is fine.

Booth start time *

Booth end time *

Your package includes 4 hours; pick a start time and the end time fills in for you. Need it longer? Choose a later end time and the extra hours are added to your invoice at $250 per hour. Setup and teardown are never taken from your booth time.

Where is the event? *

Venues, hotels, restaurants and attractions from our Island Guide fill in with their street info. For a home or anywhere else, just type where it is.

Customize your booth

Who is being photographed?Names, relationship to you, and ages for anyone under 18.

The occasionBirthday, bachelorette, brand launch, portfolio, engagement, just because.

Look and vibeEditorial, candid, glam, vintage, beach, urban. Paste Pinterest or reference links, and tell us the outfit plan.

Locations

Hair and makeup preferencesThe Real Deal includes hair and makeup. Any looks, products or allergies we should know about?

Wardrobe notesSizes, colors you love or hate, anything the stylist should bring or avoid (The Real Deal).

Dietary needs for food and beverage (The Real Deal)

How will you use the photos?Advertising use includes a model release.

Delivery

Password for your live online gallery (leave blank for none)The password is texted to guests with their photo link.

Upload logo, graphics or branding guidelinesUp to 20 MB per file. Or email them to book@galvestonphotoboothrentals.com.

Other details

Upgrade options

Second photographer $350 + tax
placeholder priceHair & makeup $350 + tax
placeholder price. Included with The Real Deal.Printed album or wall art from the shoot $350 + tax
placeholder priceRush editing (final images within 3 days) $250 + tax
placeholder price

Package Professional Photo Shoot: $3500Upgrades: $0Sales tax (8.25%): $0Total due: $3500Items with pricing on request are confirmed on your invoice.

Payment and agreement

Promo code (optional)

Payment method *After you submit, you'll get a link to pay by card. Never send card numbers by email or in this form.

Tax exempt?You can send the request now; the Texas sales tax exemption certificate has to be on file before the date is confirmed.

P.O. number (if your company uses one)

I understand the final gallery is a curated set of edited images, and that advertising use requires a signed model release for everyone photographed.

Read the full event agreement terms and conditions

The person whose signature appears on this booking, known as "Client," agrees that Galveston Photo Booth Rentals ("Company") will provide photo booth services to the best of its abilities in the manner described in this agreement. This is a binding contract which incorporates the entire understanding of the parties; any modifications must be in writing and signed by both parties.

Service period

Company agrees to keep the photo booth operational for at least 80% of the booked period; occasionally operations may be interrupted for maintenance.

Payment

To hold your date, full payment is due upon signing. Card payments include the card processor's fee, passed through at cost (about 3%). Client is liable for any overage of the booked time at the event, billed in one-hour increments. Client agrees to pay a $150 fee for any returned check.

Changes and cancellations

Any request for a date, time or location change must be made in writing at least sixty (60) days before the original event date and is subject to availability and a new booking. If there is no availability for the alternate date, time or location, 50% of the contract is refunded, less the card processing fee, and no services are provided. Any cancellation less than sixty days before the event forfeits all payments received.

Parking

Client provides parking for Company's vehicle near the venue, including any permit or pass needed, before the event date.

Access, space and power

Client arranges a level, solid space of at least 15' by 15' for the photo booth and ensures access is possible. A booth may be placed outdoors only if protected from the weather. Client provides power to the booth: 110V, 10 amps, 3-prong outlet.

WiFi

Social media and online gallery features require a venue internet connection of at least 10 Mb. Company is not responsible for reduced sharing features when venue internet falls below that.

Online gallery

On receiving the download link, Client accepts responsibility for archiving and protecting the photos. Company is not responsible for the lifespan of digital media provided.

Print design

Company designs the printout from Client-supplied logos, fonts and other elements, and provides a draft and one revision; additional revisions are billed at $150 per hour.

Model release

Company may use images produced with its photo booth under this agreement to promote the Company and for other good-faith business purposes, including publishing and displaying them publicly. CLIENT WARRANTS THAT IT HAS AUTHORITY TO AGREE TO THE USE OF THE LIKENESS OF ALL PERSONS IN THE IMAGES IN THIS MANNER AND SHALL INDEMNIFY THE COMPANY ACCORDINGLY.

Limitation of liability; waiver

UNDER NO CIRCUMSTANCES, EXCEPT AS OTHERWISE STATED IN THIS AGREEMENT, WILL THE COMPANY, ITS EMPLOYEES, MANAGERS, OFFICERS OR AGENTS BE LIABLE TO THE CLIENT FOR ANY LOSS OR DAMAGES OF ANY KIND (INCLUDING DIRECT, INDIRECT, ECONOMIC, EXEMPLARY, SPECIAL, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES) RELATED TO: (A) THE PHOTO BOOTH SERVICE; (B) ANY ACTION TAKEN IN CONNECTION WITH COPYRIGHT OR OTHER INTELLECTUAL PROPERTY, PUBLICITY, CONFIDENTIALITY, PROPERTY OR PRIVACY RIGHTS; (C) ANY ERRORS OR OMISSIONS IN THE SERVICE'S OPERATION; OR (D) ANY DAMAGE TO ANY USER'S DEVICE OR EQUIPMENT. IN NO EVENT WILL THE COMPANY BE LIABLE FOR LOSS, DAMAGE OR INJURY, INCLUDING DEATH OR PERSONAL INJURY. SOME STATES DO NOT ALLOW THESE EXCLUSIONS, SO THEY MAY NOT APPLY TO THE CLIENT. CLIENT AGREES TO DEFEND, INDEMNIFY AND HOLD THE COMPANY, ITS EMPLOYEES, MANAGERS, OFFICERS AND AGENTS HARMLESS FROM ANY CLAIMS, LIABILITY, DAMAGES, LOSSES AND EXPENSES, INCLUDING REASONABLE ATTORNEY'S FEES, ARISING OUT OF OR CONNECTED WITH THE ABOVE, INCLUDING THE MODEL RELEASE.

Miscellaneous

If Company cannot supply a working photo booth for at least 80% of the service period, Client is refunded a prorated amount based on service received; if no service is received, Company's maximum liability is the return of all payments. Before commencing any action, the parties will meet in a good-faith attempt to resolve differences, and failing that submit the dispute to a neutral mediator. The parties agree to the jurisdiction, venue and choice of law of the Company's principal place of business.

All sales are final

Client understands and agrees that all sales and service fees are final.

I have read and agree to the payment and refund policy and the agreement terms above for Professional Photo Shoot. Typing my name below is my electronic signature.

Type your full name to sign *